Source and Categories of information being processed


This section is only relevant if personal data has been obtained from a source other than yourself 
(the data subject).

Newport Sudanese Community (NSC) has obtained the following categories of your personal Data:

NSC committee members will capture, and record details relating to any member of the Newport 
community and provide suitable tailored support for all those referred to us from various support 
agencies, Local authority, Member of parliament, police, health professionals or the neighborhood.
This section sets out the categories of personal data that could be shared with us and the type of 
individuals and organisations that may provide us with information.
Categories of personal data obtained by the NSC committee members are:

•   Name
•   Address
•   Date of Birth
•   email address
•   Nationality
•   Religion
•   General health conditions
•   Education records
•    Various reference Numbers, including (United Nations High Commissioner for Refugees (UNHCR) 
Reference Number, NASS Ref, HO Ref, NI number)
•   Details of all family members.
•   Immigration Status
We have obtained your information from:



The NSC receives and records information provided by a range of sources, including:
•   NSC Membership form
•   Welsh Refugee council
•   The Home Office
•    Partner Sudanese Community from different area, region or City
•   Various support agencies
•   Local Authority
•   Police
•   Local community member
•   Health Professionals
•   Education establishments



Newport Sudanese Community                                        
Privacy Notice

Purpose and legal basis for using your information
Here, we will explain the reason why we have collected your personal data and the reasons for 
processing.

Our legal basis for processing your information:
We have your explicit consent to process your personal data

The right to withdraw consent
If we are relying on your consent to process your data, you have the right to withdraw your consent 
to this processing at any point. To do so, please contact the person named at the top of this 
privacy notice.

You must provide us with the information we need to deliver the service, if there is either:
a) A contractual obligation to do so, or
b) A statutory obligation to do so
c) You are able to withdraw from the support offered to you at any point.

(Only relevant if the lawful basis for processing is the performance of a contract or Public 
duty/task obligation)

The consequences of not providing the information are as follows:

If you do not provide us with your information, we will not be able to provide you with appropriate 
information, signposting or general support.

Special Category Data
(Only relevant if special category data is being processed)

Sometimes we process special category data which is afforded more protection under the Data 
Protection Act. This is because special category data is deemed to be more sensitive. If we are 
processing your special category data then we need to establish a further lawful basis for 
processing, and we have highlighted this below:

There is substantial public interest

Special category data is data about an individual’s race, ethnic origin, politics, religion, trade 
union membership, genetics, biometrics, health, sex life or sexual orientation. It is likely that 
we will process data that relates to your health and medical history and there is substantial 
public interest in doing so, the data is collected in order to ensure appropriate support offered. 
The processing of this data will be proportionate to the aim pursed and respect the essence of the 
right to data protection. We will provide for suitable and specific measures to safeguard your 
fundamental rights and interests.

Automatic decision making/profiling
(Only relevant if we are making an automated decision on a data subject)

Sometimes we use computers or technology to help us make decisions about the service we offer you. 
Below are the details of what decision making or profiling systems we have used, and how the 
decision was made:
Not applicable

Who will have access to your personal information?

NSC committee is the data controller – contact details above.

The main users of your personal information are:
•   Newport Sudanese Community committee.
We may share your information with the following, support agencies as appropriate to deliver 
required support.
•  Department of Work and Pension (DWP)
•  Citizens Advice
•  Health & Safety
•  Education Authorities
•  Occupational Therapy Services
•  Social Services
•  Legal Representatives
•  Legal Services
•  Careers Wales
•  Housing Services
•  Employment Agencies
•  Health Boards
•  General Practitioners
•  Medical Professionals
•  Residential and Nursing Care Homes
•  Housing Associations / Registered Social Landlords
•  Disclosure and Barring Services



We also share your information with other agencies and organisations on a ‘need to know’ basis

•  Home Office
•  Police
•  National Crime Agency.
•  Court of Protection
•  MPs / AMs / Ombudsman
•  External Consultants

Sometimes we use the specialist help of other organisations/companies to process your data on our 
behalf. These companies are known as ‘data processors’. In processing your data, we use the 
following data processors
We do not use data processors.



Details of any international transfers of your personal information:
We do not share your personal information internationally.
Requests for information



All recorded information held by Newport Sudanese Community Committee may be subject to requests 
under the Freedom of Information Act 2000, Environmental Information Regulations 2004 and the Data 
Protection Act.

Newport Sudanese Community
Privacy Notice
If you would like to request a copy of the personal information that we hold about you, you can 
request to have a copy of our Personal Information Request via our contact details above.
If you would like to submit a Freedom of Information Request/Environmental Information request to 
us, you can submit your request via our contact details above.
Your Rights
The Data Protection Act gives you a number of rights. Please note that not all these rights are 
absolute,
and we will need to consider your request upon receipt. You have the right to request:

a)  to have your data rectified if it is inaccurate or incomplete.
b) to have your data erased.
c)  to restrict the processing of your data.
d) to exercise your right to data portability.
e)  to object to the processing for the purposes of direct marketing, profiling and automated 
decision making.

In all instances, please submit your request via our contact details above.
Complaints Procedure
If you are unhappy with the way Newport Sudanese Community is using your data, you have the right 
to complain to us. If you would like to do this, please contact us via our contact details above.

If you are not content with the subsequent outcome of your complaint, you may apply directly to the 
Information Commissioner for a decision. Generally, the ICO cannot make a decision unless you have 
brought your complaint to us first. The Information Commissioner can be contacted at:

The Information Commissioners Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

How long will we retain your information?
We will retain your information until you withdraw your membership from the Newport Sudanese
Community. At this point, all your information will be destroyed.